The key to placeless office
Gina Trapani | Sunday, 10 August 2008
For the past three years, I've worked side-by-side with my three coeditors at Lifehacker.com, but we've never been in the same place at the same time. The members of our distributed team work hundreds (sometimes thousands) of miles from each other, spanning multiple time zones and disparate work hours. Yet we work together everyday.
The key to our placeless office: Web applications that let us chat, collaborate, and do all the other things that regular, in-the-same-place work teams do, and that let us do it from our home offices, hotel rooms, and Internet cafes.
Even if you go to an office everyday, where the conference rooms have actual walls, at some point you might work from a placeless office, too. Maybe you telecommute one day a week, or head out on the road for a couple of weeks of business travel, or collaborate with an overseas consultant for a month. Here are a few tools-the ones we use every day-to help you set up shop.
Campfire is a dead-simple group-chat Web application, like a cross between an instant messenger and a bulletin board. It doesn't require invitations, and there's no need to figure out who uses Apple's iChat and who uses Adium.
Campfire creates a private "room" where you and your coworkers can breeze in and out anytime to ask questions, post updates, or just keep up with water-cooler topics. We used to schedule weekly meetings in Campfire, but lately we've found it works better as an always-open virtual space.
My coworkers and I hang around there most of the day while we work. Keeping things unstructured and unscheduled leaves room for us to chat about anything-from what we did over the weekend, to specific issues that crop up while we work. Since our East Coast writer starts earlier than everyone else, we West Coasters catch his posts in Campfire after we wake up and log on. More than any other Web application on this list, Campfire offers a strong sense of working in the same space with your team, even if you're physically spread out across the country.
Because we can't just drop by each other's cubicles to talk, we rely on e-mail to stay in touch. And because we generate such a massive quantity of e-mail, we use Gmail (Group Calendar: Google Calendar).
Because we aren't on a single network, we can't use regular shared-calendar tools. So we rely on Google Calendar (Collaboration: Google Docs).
If you share and collaborate on word processing documents, spreadsheets, or presentations, Google Docs could be the perfect office suite for you.
At Lifehacker.com, guest editors submit article drafts through Google Docs, which makes keeping on top of revisions easy. The boss and I share a Google spreadsheet to track and allocate the Web site's quarterly budget. I revise and share slides before presentations.
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Macworld.com
The key to our placeless office: Web applications that let us chat, collaborate, and do all the other things that regular, in-the-same-place work teams do, and that let us do it from our home offices, hotel rooms, and Internet cafes.
Even if you go to an office everyday, where the conference rooms have actual walls, at some point you might work from a placeless office, too. Maybe you telecommute one day a week, or head out on the road for a couple of weeks of business travel, or collaborate with an overseas consultant for a month. Here are a few tools-the ones we use every day-to help you set up shop.
Campfire is a dead-simple group-chat Web application, like a cross between an instant messenger and a bulletin board. It doesn't require invitations, and there's no need to figure out who uses Apple's iChat and who uses Adium.
Campfire creates a private "room" where you and your coworkers can breeze in and out anytime to ask questions, post updates, or just keep up with water-cooler topics. We used to schedule weekly meetings in Campfire, but lately we've found it works better as an always-open virtual space.
My coworkers and I hang around there most of the day while we work. Keeping things unstructured and unscheduled leaves room for us to chat about anything-from what we did over the weekend, to specific issues that crop up while we work. Since our East Coast writer starts earlier than everyone else, we West Coasters catch his posts in Campfire after we wake up and log on. More than any other Web application on this list, Campfire offers a strong sense of working in the same space with your team, even if you're physically spread out across the country.
Because we can't just drop by each other's cubicles to talk, we rely on e-mail to stay in touch. And because we generate such a massive quantity of e-mail, we use Gmail (Group Calendar: Google Calendar).
Because we aren't on a single network, we can't use regular shared-calendar tools. So we rely on Google Calendar (Collaboration: Google Docs).
If you share and collaborate on word processing documents, spreadsheets, or presentations, Google Docs could be the perfect office suite for you.
At Lifehacker.com, guest editors submit article drafts through Google Docs, which makes keeping on top of revisions easy. The boss and I share a Google spreadsheet to track and allocate the Web site's quarterly budget. I revise and share slides before presentations.
.......................
Macworld.com